Technical Virtual Assistant / Project Admin (Real Estate & IT Ops)

?Job Title: Technical Virtual Assistant / Project Admin (Real Estate & IT Ops)
?About the Role:
I am a business owner and real estate developer based in Norway, running several construction projects alongside automated IT and trading systems. I am looking for a highly structured, detail-oriented, and tech-savvy Virtual Assistant to manage project administration, daily accounting tasks, and monitor server health.
?This role requires someone who is comfortable navigating both business contracts and technical environments (Windows Servers).
?Core Responsibilities:
?Project Administration: Set up new real estate projects in our management systems, organize checklists, and manage required documentation.
?Contract Management: Send out pricing requests to contractors (with drawings and descriptions), draft contracts, and route them for digital signing.
?Accounting & Budgeting: Ensure project budgets are accurately updated. Route and approve daily incoming supplier invoices using our cloud accounting system (Tripletex) via a Telegram bot integration.
?Server & IT Monitoring: Log into our Contabo Windows Server via Remote Desktop (RDP) daily to ensure automated processes and trading robots are running smoothly. Perform scheduled weekly server restarts.
?Requirements (Must-Haves):
?Tech-Savvy: You must have experience logging into and navigating Windows Servers via Remote Desktop. You understand the basics of monitoring automated scripts/processes.
?Financial Understanding: Experience with cloud-based accounting systems, invoice processing, and budget tracking.
?Administrative Excellence: Experience with drafting contracts and managing project documentation.
?High Precision: Flawless written English and the ability to follow strict Standard Operating Procedures (SOPs) without missing details.
?How to Apply:
To ensure you have read this entire job description and possess the attention to detail required for this role, please follow these strict instructions when applying:
?Type the word "APPLE" at the very top of your application message/cover letter.
?Answer the following three questions in your application:
?Question A: Describe your previous experience with managing cloud accounting software or processing invoices.
?Question B: Are you comfortable logging into a Windows Server via Remote Desktop to check if automated programs are running? Briefly explain how you would verify this.
?Question C: Have you ever prepared or handled business contracts before? Please elaborate briefly.
?Applications that do not include the word "APPLE" or fail to answer the three questions will be automatically deleted without review