Senior Accountant / Controller-Level Accountant

## QuickBooks Online | AR/AP | General Ledger | U.S. Payroll | Reporting | Reconciliations

We have a fast-growing U.S.-based facility maintenance and general contracting company. We manage work orders, vendors, subcontractors, client invoicing, payroll, accounting, and reporting across multiple states.

This is not a basic bookkeeping role. We are looking for a highly experienced accounting professional who can help manage the full accounting operation, improve financial reporting, clean up processes, support integrations, and work directly with company leadership.

The right candidate should have strong experience working with U.S.-based companies, QuickBooks Online, Accounts Receivable, Accounts Payable, general ledger, payroll, reconciliations, month-end close, financial reports, and accounting operations.

We need someone who can think like an accounting manager, not just enter transactions.

## Responsibilities

You will be responsible for supporting and improving our accounting operations, including:

* Managing Accounts Receivable and client invoicing
* Managing Accounts Payable and vendor bill tracking
* Reviewing vendor invoices and matching them to jobs, work orders, approvals, and supporting documents
* Preparing and reviewing customer invoices before submission
* Monitoring AR aging and following up on unpaid invoices
* Monitoring AP aging and helping prepare payment runs
* Handling bank and credit card reconciliations
* Maintaining and reviewing the general ledger
* Reviewing chart of accounts and transaction classifications
* Assisting with month-end close
* Preparing weekly and monthly accounting reports
* Preparing cash flow, AR, AP, profitability, and expense reports
* Supporting payroll review for U.S.-based employees
* Reviewing payroll reports, payroll liabilities, reimbursements, and related entries
* Working with leadership on accounting cleanup and process improvement
* Helping with QuickBooks Online cleanup and maintenance
* Supporting system integrations between operations, work orders, invoices, vendor bills, and QuickBooks
* Identifying duplicate transactions, missing invoices, missing bills, incorrect coding, and reconciliation issues
* Creating accounting trackers, checklists, and SOPs
* Supporting leadership with reporting needed for decision-making

## Required Experience

Please do not apply unless you meet the majority of these requirements:

* Minimum 8 years of accounting, bookkeeping, or finance operations experience
* Strong QuickBooks Online experience is required
* Experience working with U.S.-based companies is required
* Experience working with or reporting to a CFO, controller, finance director, or senior accounting leader
* Strong Accounts Receivable experience
* Strong Accounts Payable experience
* Strong general ledger experience
* Strong bank and credit card reconciliation experience
* Experience with U.S. payroll review, payroll reports, payroll liabilities, and payroll-related accounting entries
* Experience preparing financial reports for management
* Experience with month-end close
* Experience cleaning up messy books or improving accounting processes
* Strong Excel or Google Sheets skills
* Strong written English
* Ability to work independently without being chased
* Ability to ask smart questions and flag issues before they become problems
* High attention to detail
* Comfortable working with U.S. Eastern Time overlap

## Preferred Experience

These are not required, but they are a strong advantage:

* Experience with construction, facility maintenance, property management, service companies, subcontractors, or project-based accounting
* Experience with job costing, customer/project tracking, class tracking, or department tracking in QuickBooks
* Experience with vendor management and subcontractor billing
* Experience with work orders, purchase orders, client portals, or service-based invoicing
* Experience with QuickBooks integrations, imports, exports, mapping, or automation tools
* Experience with PEO payroll providers, U.S. payroll companies, or payroll journal entries
* Experience preparing reports for a CEO, CFO, controller, or executive team
* Experience identifying cash flow issues, margin issues, and accounting process gaps

## Type of Person We Are Looking For

We are looking for someone who is:

* Very organized
* Very detail-oriented
* Proactive
* Honest and reliable
* Comfortable working in a fast-moving company
* Able to handle complexity
* Able to create structure where the process is not perfect yet
* Able to communicate clearly when something is missing, wrong, delayed, or risky
* Able to protect the company from accounting mistakes, wrong payments, duplicate invoices, and missed billing

We do not want someone who only waits for instructions. We need someone who can review the situation, identify the problem, recommend the solution, and help build the process.

## Work Schedule

This is a full-time remote role.

You must be available for daily overlap with U.S. Eastern Time.

## Compensation

Please include your expected monthly salary in USD when applying.

Compensation will depend on experience, QuickBooks skill level, U.S. accounting experience, reporting ability, and ability to manage accounting operations independently.

## How to Apply

To apply, please send the following:

1. Your resume
2. Your expected monthly salary in USD
3. A short summary of your QuickBooks Online experience
4. A short summary of your Accounts Receivable and Accounts Payable experience
5. A short summary of your general ledger and reconciliation experience
6. A short summary of your U.S. payroll experience
7. A short summary of the reports you have prepared for management, CFOs, controllers, or business owners
8. A 2-minute video introduction explaining your accounting experience and why you are a good fit for this role

Please also answer the questions below:

1. Have you worked directly with a CFO, controller, or finance director before? If yes, what reports or responsibilities did you handle?
2. What is your month-end close process?
3. What reports would you prepare weekly for a company that needs to monitor cash flow, AR, AP, payroll, and profitability?
4. If QuickBooks shows unpaid vendor bills, but operations says some jobs are not ready to pay yet, what process would you create to prevent wrong payments?
5. If a company is integrating an operations/work order system with QuickBooks, what accounting risks would you watch for?
6. If AR is growing but cash is tight, what would you review first?

Applications that do not answer these questions will not be reviewed.