Secretary/assistant

Communication & Scheduling:
Answering and directing phone calls: Professionally handle incoming calls, take messages, and route calls to the appropriate person.
Managing email and correspondence: Draft, edit, and distribute emails, letters, and other correspondence.
Scheduling meetings and appointments: Coordinate schedules, send out invitations, and manage meeting rooms.
Taking and distributing meeting minutes: Accurately record meeting discussions and distribute minutes to attendees.
Managing travel arrangements: Book flights, hotels, and other travel-related logistics.
Organization & Administration:
Organizing and maintaining files: Implement and maintain efficient filing systems, both physical and digital.
Managing office supplies: Track inventory, order supplies, and ensure the office is well-stocked.
Assisting with bookkeeping and financial tasks: Assist with tasks like preparing expense reports and reconciling invoices.
Preparing reports and presentations: Compile data, create reports, and format presentations.
Greeting visitors and providing customer service: Provide a positive and professional experience for visitors and clients.
Additional Skills & Responsibilities:
Strong organizational skills:
Ability to prioritize tasks, manage time effectively, and maintain a high level of accuracy.
Excellent communication skills:
Strong written and verbal communication skills to effectively interact with colleagues, clients, and stakeholders.
Proficiency in office software:
Competency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Problem-solving skills:
Ability to identify and resolve issues efficiently and effectively.
Confidentiality:
Handling sensitive information with discretion and maintaining confidentiality.