Remote Personal Assistant (Music Industry & Social Media)

ABOUT THE ROLE
We’re looking for a highly organized, detail-oriented personal assistant with a strong passion for music and social media to help streamline operations, manage projects, and maintain brand consistency. This role requires someone who can juggle multiple tasks, ensure projects move forward efficiently, and keep social media aligned with our brand.

If you love music, thrive in organization, and enjoy keeping creative projects on track, this is for you.

RESPONSIBILITIES
Music-Related Tasks:

Listen to music submissions and provide organized feedback
Curate playlists for various needs (sync pitches, branding, mood boards)
Help manage and organize digital music files

Project Management & Organization:

Keep Trello boards, spreadsheets, and digital assets organized
Assist with data entry, file submissions, and asset tracking
Coordinate with contractors, producers, and other teaUpgrade to see actual infombers to ensure tasks are completed

Scheduling & Communication:

Manage calendars, schedule meetings, and set reminders
Send and track emails for pitching, follow-ups, and submissions
Ensure files, documents, and deliverables are sent, received, and processed on time

Social Media Management & Brand Alignment:

Oversee social media scheduling and content organization
Ensure posts, captions, and visuals align with brand guidelines
Monitor engagement, trends, and analytics to help optimize content
Basic copywriting for captions, posts, and email marketing
Assist in community management (responding to comments, engaging with fans)

Bonus: Knowledge of social media ads (Facebook, Instagram, YouTube, TikTok) is a plus!

Workflow Optimization:

Help move projects from one step to the next quickly
Ensure tasks are completed and "off the plate" until the next step is needed
Identify bottlenecks and inefficiencies and suggest solutions

WHAT WE’RE LOOKING FOR
• Passionate about music (music industry experience is a bonus)
• Hyper-organized & detail-oriented—you love keeping things structured
• Self-starter who takes initiative and keeps things moving forward
• Great at communication & follow-ups (you make sure nothing falls through the cracks)
• Tech-savvy—comfortable using Trello, spreadsheets, Google Drive, and social media scheduling tools
• Understands brand consistency—can keep everything aligned with the artist’s identity
• Loves problem-solving and finding ways to optimize systems

BONUS SKILLS (Not Required, But Nice to Have)
• Experience in music sync, A&R, playlist curation, or licensing
• Background in social media management, branding, or digital marketing
• Familiarity with metadata tagging, digital distribution, or music publishing
• Knowledge of paid social ads and audience targeting

WHY THIS ROLE MATTERS
This isn’t just an admin job—it’s a key support role in a fast-moving, creative environment. The right person will help keep everything flowing smoothly, ensuring that projects are finished, files are delivered, and social media stays on-brand.

• Your main mission? Get things to the next step. We complete what we need to do and get it to the right person ASAP.

• Send a message/email with the subject: "Personal Assistant Application – [Your Name]"
• Attach a brief cover letter explaining why you’re a great fit
• Tell us about your music taste and any relevant experience
• If you have experience in social media management, include links to any relevant work.