Realestate Admin

We’re looking for a detail-oriented and proactive Administrative Assistant to support a high-performing real estate business. This role is key to keeping operations organized and efficient by handling paperwork, uploading listings, managing social media, and assisting with client communication.

Key Responsibilities:

Paperwork & Transaction Coordination

Prepare and organize listing and purchase documents

Coordinate with lawyers, mortgage brokers, inspectors, and clients to ensure smooth deal flow

Maintain up-to-date files and compliance with brokerage requirements

MLS & Listing Management

Upload and maintain listings on MLS and related platforms

Write and format compelling listing descriptions (with support as needed)

Organize photos, videos, and other listing assets

Social Media & Marketing Support

Create and schedule posts across platforms (Facebook, Instagram, etc.)

Monitor engagement and respond to inquiries/comments

Assist with basic graphic design using templates (Canva or similar)

Client Communication & Support

Respond to emails, messages, and calls in a timely, professional manner

Send appointment reminders, thank-you notes, and follow-ups

Support client onboarding and closing processes

Skills & Qualifications:

Prior admin or real estate experience is an asset

Strong written and verbal communication skills

Proficiency with digital tools (Google Workspace, Canva, social media platforms, MLS systems)

Exceptional attention to detail and time management

Self-starter with the ability to work independently and take initiative