Real Estate Agent / Client management VA

Overview:

Join a dynamic small team supporting a very high-level, top-earning Realtor in the Los Angeles area. This position offers the opportunity to work closely in a fast-paced environment, focusing on pre-transaction client management and various administrative duties to support the overall business operations.

Requirements:

-Must be able to work weekends
-DISC profile: High C and High S
-English proficiency of C1 level or better
-Minimum 2 years of experience as a VA for a real estate agent or brokerage

Responsibilities:

-Expertly search and navigate MLS; continuously refine SOPs for searching and sharing properties with investors
-Daily updates of the client pipeline and hot sheet
-Manage all administrative tasks for new clients, including refining SOPs/checklists based on lead types and profiles until the start of transaction
-Attend lead phone calls, take detailed notes, and manage contact information in KW Command (inputs, exporting, updates)
-Coordinate client showings with listing and showing agents
-Facilitate communication and property information gathering via group texting with our Director
-Conduct Investment ROI analysis for clients
-Prepare and manage RPA using templates and prepare offer emails for our Director (on weekends when TC is unavailable)
-Maintain and update the Director's calendar for meetings and events
-Manage and refine SOPs for the entire buyer process from lead generation to consultation to contract signing
-Prepare real estate forms and offers (over weekends when TC is unavailable)
-Set up events, and send out birthday and home anniversary cards
-Coordinate with another VA who handles the transaction process, ensuring a seamless transition

Qualifications:

Proven experience in real estate administration
Strong organizational and communication skills
Ability to work independently and manage multiple tasks efficiently
Proficiency in real estate software and tools, especially KW Command, Excel/Sheets, MLS search