QuickBooks Bookkeeper For Expanding Firm

Job Title: Bookkeeper (Payroll, Tax, & AR/AP)

Position Overview
We are hiring a high-efficiency Full-Charge Bookkeeper to completely own our financial operations within QuickBooks Online (QBO). This role demands absolute mastery over full-cycle payroll, sales and income tax preparation, and tight AR/AP management. We need a results-first professional who eliminates backlogs, maintains flawless data integrity, and delivers a pristine, CPA-ready ledger every month.

Core Responsibilities
QBO Payroll & Compliance: Execute full-cycle payroll, track benefits/deductions, handle year-end W-2s/1099s, and ensure zero-penalty compliance for all federal, state, and local payroll taxes.
End-to-End AR/AP: Direct the entire invoicing, collection, and bill-pay lifecycle inside QBO. Keep sub-ledgers immaculate with precise payment matching—no duplicates, no unapplied balances.
Tax Strategy & Filing: Manage QBO’s automated sales tax center, file accurate state returns, and strictly classify deductible vs. non-deductible transactions for seamless year-end tax prep.
Ledger Mastery & Close: Classify daily bank feeds using bulletproof QBO rules. Reconcile all bank, credit card, and liability accounts to the penny, closing the books accurately by the 10th of every month.

Required Qualifications
Experience: 5+ years of full-charge bookkeeping, with 3+ years operating exclusively within QuickBooks Online.
Credentials: QuickBooks Online Certified ProAdvisor required.
Technical Arsenal: Advanced mastery of QBO Payroll, QBO Sales Tax Center, class/tag tracking, and seamless app integrations.
Execution Style: A "zero-backlog" mindset, sharp analytical problem-solving, and complete authority over month-end workflows.

Performance Metrics (What Success Looks Like)
Clean Sub-Ledgers: AR/AP aging reports are flawless, with zero historical clutter.
On-Time Tax Filings: Payroll and sales tax returns are matched and submitted with zero penalties or late fees.
CPA Ready Books: The year-end ledger requires zero adjustments when handed off for tax filing.