Project Rescheduler / Scheduling Coordinator Contractor

Project Rescheduler / Scheduling Coordinator Contractor
About Us

Cool Cat Fence is a fast-growing U.S.-based fencing contractor specializing in residential and commercial fencing solutions. As we continue to grow, we are strengthening our operational processes and customer experience by expanding our scheduling team.

We are seeking a highly organized and detail-oriented Project Rescheduler / Scheduling Coordinator Contractor to support project scheduling, customer communication, and production coordination. This is a critical operational role focused on ensuring projects remain properly scheduled, resources are utilized efficiently, and customers receive timely communication throughout the scheduling process.

Position Overview

This is a remote independent contractor role supporting U.S. scheduling and operations functions. The Project Rescheduler / Scheduling Coordinator Contractor will manage project rescheduling requests, coordinate scheduling adjustments, communicate with customers and field teams, and help maintain accurate scheduling records.

The ideal candidate is highly organized, customer-focused, proactive, and capable of managing multiple scheduling priorities in a fast-paced environment.

Key Responsibilities
Manage project rescheduling requests and coordinate schedule adjustments
Communicate with customers regarding scheduling changes, delays, and availability
Coordinate with field crews, foremen, and management regarding project timelines
Maintain accurate scheduling records and project calendars
Monitor scheduling conflicts and proactively identify solutions
Verify project readiness before scheduled installation dates
Assist with production planning and crew utilization tracking
Document scheduling changes and maintain detailed records
Follow established scheduling procedures and operational workflows
Provide timely updates to management regarding scheduling issues and project status
Support customer service efforts by ensuring clear and professional communication
Assist with administrative and operational coordination tasks as assigned
Qualifications
2–5+ years of scheduling, project coordination, administrative, dispatching, or customer service experience wanted but not required
Strong organizational and time management skills
Excellent attention to detail
Experience using scheduling software, CRMs, spreadsheets, or project management systems
Strong proficiency with Microsoft Office and Google Workspace
Excellent written and verbal English communication skills
Ability to prioritize multiple tasks and deadlines simultaneously
Comfortable working independently in a remote contractor environment
Strong problem-solving and decision-making abilities
What We're Looking For
Someone who thrives in organization and coordination
Strong ownership of scheduling responsibilities
Ability to adapt quickly to changing priorities
Excellent customer communication skills
Reliable, consistent, and detail-oriented execution
Ability to identify scheduling conflicts before they become problems
Positive and professional attitude when handling customer concerns
Comfortable working in a structured, fast-paced environment
Proactive mindset focused on efficiency and continuous improvement
Why This Role Matters

This position helps ensure projects stay on track, customers remain informed, crews are utilized effectively, and operational resources are managed efficiently. The purpose of this role is to ensure systems are followed, important tasks are not overlooked, and company time and resources are used effectively.

This is an independent contractor role and does not create an employer-employee relationship. Responsibilities may evolve as the company grows, with potential expansion into broader operations and project coordination functions.