Project Manager & Personal Assistant

Company: RLW Consulting
Location: Remote
Hours: Full-time (40 hours/week, U.S. business hours - PST, EST, MST, or CST)
Compensation: Base pay only (no additional benefits to start) Healthcare and benefits after one-month trial as contractor
Reports to: Jonetta White | Founder, Principal & CEO

About RLW Consulting
RLW Consulting is a U.S.-based strategy and business development firm that helps organizations identify and secure funding across five key areas: donations, grants, loans, investments, and commercial and government contracts.
We provide high-quality consulting, writing, and project management support to nonprofits, small businesses, and entrepreneurs. Our culture values accuracy, independence, professionalism, and accountability.

Position Overview
The Project Manager & Personal Assistant will serve as the operational backbone of RLW Consulting. This person will oversee project coordination, maintain internal systems, and support the Managing Director in daily operations. The ideal candidate is highly organized, detail-oriented, and confident managing multiple priorities across different projects and clients.

Key Responsibilities
Create and manage project pipelines, task lists, and timelines in Bitrix24.
Design and document workflows for project tracking, client onboarding, and deliverable reviews.
Schedule meetings, maintain agendas, track deliverables, and support client communication.
Maintain accurate data in Bitrix24, including client information, leads, and opportunity tracking.
Manage calendar, emails, and documents through Microsoft Outlook.
Conduct research and enter new funding opportunities into Bitrix24.
Format and proof PowerPoint decks, resumes, and proposal materials.
Use AI tools for formatting, data collection, or structure only; final work must be written and edited independently. Research should be collected through multiple sources, including AI, and reviewed and analyzed by a human.

Qualifications
Bachelor’s degree in Business Administration, Project Management, or related field.
PMP (Project Management Professional) certification, issued by the Project Management Institute (PMI), or an equivalent project management credential, is preferred.
3+ years of experience as a Project Manager or Executive Assistant.
Strong experience using Bitrix24 or similar CRM/project tools.
Excellent written and spoken English.
Strong organizational skills and ability to manage deadlines independently.
Advanced proficiency in Microsoft Outlook, PowerPoint, Word, and Excel.

Application Requirements
Resume (PDF)
Project sample or process documentation example
Two professional references

Additional Information
This job description is intended to describe the general scope of work and key responsibilities associated with this role. It is not an exhaustive list of all duties, tasks, or qualifications required. RLW Consulting reserves the right to modify, assign, or reassign duties and responsibilities as business needs evolve.