Pre-Construction Project Coordinator / Project Management Virtual Assistant (Full-Time)

Pre-Construction Project Coordinator / Project Management Virtual Assistant (Full-Time)

We are seeking an experienced Pre-Construction Project Coordinator / Project Management Virtual Assistant to support a busy General Contractor and Development team. This role is ideal for someone with a background in construction, architecture, engineering, or development who enjoys coordinating projects, managing documentation, and working with multiple stakeholders.

Responsibilities

Project Coordination

Coordinate communication between architects, engineers, consultants, clients, and subcontractors
Track project milestones and pre-construction deliverables
Follow up with stakeholders to ensure deadlines are met
Schedule meetings and maintain project timelines
Provide regular project status updates

Plan & Document Management

Review architectural, structural, MEP, and consultant drawings
Organize and maintain project plans, revisions, and documentation
Track plan changes across multiple trades
Ensure updated plans are distributed to relevant stakeholders
Manage document control and version tracking

Construction Administration

Assist with permit documentation and pre-construction paperwork
Maintain project records and correspondence
Prepare reports, summaries, and project updates
Support project managers with administrative and coordination tasks

Systems & Workflow Management

Manage and update project information in Airtable
Maintain project databases and tracking systems
Help improve workflows and standard operating procedures
Ensure accurate recordkeeping and project visibility
Requirements
Minimum 2–3 years of experience in construction project coordination, architecture, engineering, or development
Strong understanding of construction drawings and project documentation
Proficiency in AutoCAD
Working knowledge of Revit
Experience coordinating multiple stakeholders and project deliverables
Strong organizational and project management skills
Excellent verbal and written English communication skills
Ability to work independently and manage multiple projects simultaneously
Strong attention to detail and follow-through
Schedule
Full-Time
40–45 hours per week
Monday–Thursday: 9:00 AM – 6:00 PM
Friday schedule aligned with company operations and holiday observances
Must be available during company business hours
How to Apply

Please send the following:

Updated CV/Resume
Introductory Video explaining your relevant experience based on the job description
Active WhatsApp Number

Important: Please keep an eye on your WhatsApp messages, as our team will contact qualified candidates as soon as possible.