Personal Operations Manager (Executive Assistant + AI Execution Partner)

This is not a basic assistant job.

We are looking for someone to work directly with the founder to:

Stay organized

Execute daily priorities

Ensure nothing falls through the cracks


You will help turn ideas into action and keep the business moving forward.

Your success = things get done faster, cleaner, and more consistently.


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Our Values (Important)

We are a faith-based firm. Our work is rooted in:

Serving others with excellence

Operating with integrity and honesty

Building long-term relationships


The founder’s relationship with Jesus Christ is a core part of how the business is led and how decisions are made.

This is a professional environment. You do not need to share the same beliefs, but you must be respectful of them and aligned with our values of integrity, service, and purpose.


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What a Typical Day Looks Like

Reviewing priorities with the founder

Organizing tasks across multiple tools

Following up with tea ---------- mbers and clients

Turning new ideas into clear action steps

Keeping projects moving forward


Some days will be fast-paced and require quick thinking.
Your ability to stay organized and proactive is critical.


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What You’ll Be Doing

1. Daily Focus & Priority Management

Help identify the Top 3 priorities each day

Keep tasks clear and organized

Help the founder stay focused



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2. Turn Ideas Into Action (Very Important)

Take high-level ideas and break them into:

Step-by-step tasks

Clear next actions


Use AI tools to help structure tasks quickly



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3. Follow-Up & Task Tracking

Assign tasks and track progress

Follow up with:

Tea ---------- mbers

Leads

Clients (light communication)


Make sure nothing gets stuck



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4. Communication & Coordination

You will help manage communication across:

Slack

GoHighLevel

TaxDome



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5. Use AI to Work Smarter

You’ll use tools like ChatGPT to:

Break down tasks

Draft messages

Summarize conversations

Create daily action plans


Training will be provided if needed.


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6. Systems & Organization

Maintain task systems (ClickUp, Asana, or similar)

Keep workflows organized and clean

Suggest improvements when you see inefficiencies



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Who This Is For

You are:

Highly organized

Proactive (you don’t wait to be told)

Comfortable following up with people

A clear and confident communicator

Detail-oriented and reliable


You enjoy bringing order to chaos and take pride in doing meaningful work.


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Not a Good Fit If

You wait for instructions

You do not like following up

You prefer simple, repetitive tasks only

You do not like fast-paced environments



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Tools (Experience is a Plus)

Slack

GoHighLevel

TaxDome

ClickUp

ChatGPT



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Schedule

Full-time preferred

Must overlap with U.S. Central Time (CST)



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Pay & Trial Period

$800 – $2,000 per month (based on experience)(Post-trial)

90-day paid trial period


During the 90-day trial, you will be evaluated on:

Speed of execution

Ability to follow instructions exactly

Proactive communication and consistent follow-up

Ability to stay organized under pressure

Willingness to take ownership of tasks


Successful completion of the trial leads to a long-term role with growth opportunities and increased compensation.


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Growth Opportunity

This role can grow into:

Operations Manager

Chief of Staff

Leadership position


We promote from within based on performance and ownership.


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How to Apply (Important — Read Carefully)

To be considered, you must complete all steps:

1. Include this at the top of your application:

Harvest Execution AI


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2. Send a short video (2–3 minutes) answering:

How do you stay organized with multiple tasks?

How do you follow up with someone who is not responding?

Have you used AI tools like ChatGPT? How?



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3. Bonus (Optional but recommended)

Share an example where you:

Organized a messy situation
or

Used AI to improve your workflow



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Applications that do not follow instructions exactly will not be considered.


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Final Note

We are actively hiring and reviewing applications daily.
This position will be filled quickly.

If you are serious about this opportunity, apply now and follow the instructions carefully.


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What We’re Looking For (Quick Checklist)

Follows instructions exactly

Communicates clearly

Takes initiative

Follows up without being told