Operations Assistant (Virtual Assistant)

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TYPE OF WORK

Full Time

SALARY

7 - 9 USD per hour

HOURS PER WEEK

40

DATE POSTED

Jan 30, 2025

JOB OVERVIEW

Join a female-founded and led US recruitment firm where precision meets purpose. Partner directly with our Operations Director who values systematic excellence and meaningful professional relationships. This full-time position starts directly following our recruitment and offers the ideal offers the opportunity for a detail-oriented professional who combines analytical precision with sincere relationship-building abilities.

Your Impact

- Shape and optimize recruitment operations through detailed process management
- Create elegant solutions for complex operational challenges
- Build and maintain robust data systems with careful attention to quality
- Drive continuous improvement through thoughtful analysis and implementation
- Contribute to team success through clear, engaging communication

KEY RESPONSIBILITIES

- Help with starting and ending searches for new hires and clients
- Support the onboarding and offboarding process for candidates and clients
- Gather and organize data for reports on key metrics and performance
- Work on different tasks as assigned by the Operations Director
- Help with administrative tasks as needed
- Team up with the Operations Coordinator to ensure smooth workflows
- Join weekly meetings to discuss and solve important issues
- Look for ways to improve our processes and share your ideas

SKILLS & QUALIFICATIONS

- Great at managing time and staying organized
- Strong attention to detail, proactive in starting and finishing tasks
- Comfortable using task management tools
- Advanced proficiency in Excel, Google Sheets, and data management
- Able to meet deadlines and adjust priorities when needed
- Familiar with applicant tracking systems (ATS)
- Experience with Asana or other project management tools
- Comfortable using Slack or Microsoft Teams
- Able to suggest ideas to improve workflows
- A thoughtful and supportive team player who values collaboration
- Experience with Airtable is a plus

What We Offer:

- Competitive hourly rate of $7-9 USD
- Structured onboarding and clear performance metrics
- Long-term growth opportunity
- Stable, established company culture
- Supportive remote-first environment

Required Qualifications:

- 3+ years of remote virtual assistance experience
- Available Monday-Friday, 9:00 AM - 5:00 PM EST time zone
- Proven track record in operations and process optimization
- Excellence in written and verbal English communication
- Bachelor's degree preferred

Please submit your resume, a brief cover letter, and any relevant work samples to jobs.cvviz.com/apply/job_72356_Operations_Assistant_(Remote). Qualified candidates will be contacted by our hiring team for an interview.

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