Operations Assistant - Fulltime

We are looking for a highly organized, proactive, and detail-oriented Operations Manager to join our fast-growing e-commerce team.

This is a full-time position where you will work closely with the founder (you will receive hands-on training directly froUpgrade to see actual info) to ensure all operations run smoothly across multiple teams and projects.

Who We Are

We’re an innovative company in the e-commerce space, focused on health & beauty brands for women 40+.

We operate in a very family energetic company, where the entire team is very close.
We work with creatives, performance marketers, and the best video editors in the game to deliver real results — fast.

Who We're Looking For

You are someone who thrives on structure, can follow up with teams, spot errors before they happen, and can keep a pulse on business performance.
You can work with spreadsheets, love clear communication, and are comfortable managing multiple priorities.

You’re not afraid to follow up, ask questions, and keep people accountable.

Experience in team management is required.
A basic understanding of spreadsheets, Shopify, Facebook Ads manager Upgrade to see actual info is a must.

Key Responsibilities

Creative & Team Management

- Daily follow-ups with graphic designers and video editors
- Monitor Airtable deadlines and deliver daily output reports to the founder
- Organize weekly teaUpgrade to see actual infoetings and track attendance
- Prepare meeting agendas and follow up on team KPIs
- Provide feedback and reminders to teaUpgrade to see actual infombers when necessary

Media Buying Oversight

- Launch Facebook campaigns and send screenshots of all ads launched
- Provide daily account balance updates (for top-ups etc.)
- Manage a dedicated Airtable board for campaign tracking


Hiring & Pre-Screening

- Post job listings and manage Google Form applications
- Schedule and conduct short intro calls with candidates

Data & Performance Reporting

- Create and review daily and monthly financial reports (profit & loss)
- Build and maintain KPI spreadsheets together with the founder
- Track and ensure KPI achievement within the team


Funnel & Tech Checks

- Double-check all funnel elements (AIMerce links, click-throughs, automations)
- Ensure funnels are mobile-optimized and stable


Strategic Support

- Research and provide new creative angles every Friday using deep AI research
- Block out the founder’s weekly agenda every Sunday

What You’ll Need

- Experience in operations or project management (team lead/ops manager roles)
- Strong communication and follow-up skills
- Basic spreadsheet and KPI tracking knowledge
- Familiarity with Shopify, Funnelish, and marketing funnels
- Fluent in English (written & spoken)
- Self-starter mentality, high sense of responsibility
- Be able to work independently and own your role

What We Offer

- Full training and support from the founder
- A remote-first, flexible environment
- Opportunity to grow and build your own structure
- A role with real responsibility and impact
- Work with a fast-moving, ambitious team

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People who are not doing this will automatically be denied for this position.