Junior Executive Assistant to CEO

Location: Remote
Company: Novus Global

Novus Global is a high-performance coaching firm committed to creating Meta Performing™ cultures where individuals and teams thrive. We are seeking a World-Class Executive Assistant to partner with our CEO—anticipating needs, driving efficiency, and upholding the highest standards of excellence as a core member of the CEO’s office staff.

Position Overview
As the Junior Executive Assistant to the CEO, you will provide direct, high-level support. Your responsibilities will include managing the CEO’s calendar, coordinating communications on their behalf, and ensuring seamless day-to-day operations. You will embody Novus Global’s Meta Performance™ principles to help the CEO and the organization continue performing at the highest level.

Key Competencies
1) Strategic Support

- Proactively anticipate the CEO’s needs and solve problems before they arise

- Master calendar management (100?curacy - no exceptions) and strategically allocate the CEO’s time

- Protect and maximize the CEO’s energy through thoughtful scheduling

- Develop and refine systems to improve efficiency, minimize redundancy

2) Communication Excellence

- Represent the CEO through clear, professional communication across multiple channels

- Handle confidential information with the utmost discretion

- Respond promptly and effectively to urgent matters, ensuring the CEO is informed

- Manage expectations and updates with internal and external stakeholders

- Fluent, clear, articulate English-speaking skills

3) Technical Proficiency

- Expertly navigate platforms like Airtable, HubSpot, Microsoft/Google Suite

- Create and maintain organized documentation systems for the CEO’s office

- Implement and refine operational processes for maximum efficiency

- Seamlessly coordinate complex travel arrangements for the CEO

4) Leadership Qualities

- Own projects from concept to completion with minimal supervision

- Exercise sound judgment and quick decision-making skills

- Maintain composure under pressure in a high-intensity environment

- Show initiative and resourcefulness in solving challenges for the CEO

5) Cultural Alignment

- Embody Novus Global’s commitment to Meta Performance™

- Maintain a growth mindset and eagerness for self-development

- Foster a positive and collaborative atmosphere within the CEO’s office

- Consistently uphold high standards of excellence

Key Responsibilities:

- Coordinate the CEO’s complex calendar and schedule

- Manage inbound and outbound communications, including emails and calls

- Prepare and organize meeting materials, agendas, and follow-up items

- Process basic bookkeeping related to the CEO’s activities

- Track project timelines and deliverables, ensuring the CEO stays ahead of deadlines

- Serve as a key liaison with internal teams and external partners

Essential Qualities

- Exceptional attention to detail and organizational prowess

- Proactive problem-solver with a can-do attitude

- Strong written and verbal communication skills

- Absolute commitment to confidentiality

- Tech-savvy and adept with G-Suite and other project management tools

- Self-motivated and excellent at managing time

- Adaptable to the changing needs of the CEO’s schedule

- Aligned with Meta Performance™ principles

Experience and Skills

- 2+ years of experience as an executive or professional assistant supporting senior leadership (CEO or equivalent)

- Proven track record in efficient calendar and travel management

- Proficiency in digital organization and documentation systems

- Background in client service or customer relations is a plus

- Prior experience in a fast-paced, professional environment preferred

Working Style
- Operate with a high level of independence while ensuring transparent communication with the CEO

- Thrive in a dynamic, fast-paced setting with shifting priorities

- Comfortable and excited by regular candid feedback

- Demonstrate a commitment to continuous improvement and personal growth

- A leader and a driver, completing things with anticipation and not just when requested

- Embrace a solutions-oriented mindset when facing challenges

Key Metrics for Success

- Consistently meet deadlines and deliverables for the CEO

- Reduce the CEO’s administrative burden by 75% or more

- Achieve 98%+ accuracy in task completion

- Receive positive feedback from both the CEO, his team, the executive team of Novus Global, and external stakeholders

Why Join Novus Global?

By joining the CEO’s office, you will play a pivotal role in executing our mission: developing Meta Performing™ cultures that inspire people to achieve more than they ever thought possible. If you thrive on solving complex challenges, relish direct executive support, and take pride in delivering extraordinary results, we would love to meet you.

Ready to Apply?

Send your resume and a note (or video) about why you’re a great fit for this role to Shannon Curran at Upgrade to see actual info the force that empowers our CEO and helps drive Novus Global to even greater heights. We look forward to hearing from you!