Full-Time Bookkeeper - Real Estate Short-Term Rentals (STR)

Role: Full-Time Bookkeeper / STR Finance Operations Specialist
Schedule: 9:00 AM – 6:00 PM Pacific Time (California Time Zone)
Hours: 40 Hours Per Week
Rate of Pay: $8.00 – $13.00 per hour, depending on experience and qualifications

About Us:
We are a growing vacation rental management company located on the beautiful Northern California coast, approximately two hours north of San Francisco.
We manage a portfolio of high-quality vacation homes and provide exceptional service to both homeowners and guests. Our company is in an exciting growth phase, focused on improving systems, implementing technology, and building a world-class team.
We are looking for a Bookkeeper / Finance Operations Specialist who wants more than a traditional bookkeeping role. This position offers significant opportunities for growth into finance, operations, management, and executive leadership. The right candidate will become a key partner to the CEO and play an important role in helping the company scale.
If you enjoy numbers, technology, problem-solving, process improvement, and learning new skills, this may be the perfect opportunity.

Accountability:
1. Bookkeeping & Financial Management
Maintain accurate books in QuickBooks Online
Record and reconcile daily transactions
Manage accounts payable and accounts receivable
Process vendor invoices and payments
Assist with owner statements and reporting
Reconcile bank accounts, trust accounts, and credit cards

2. Financial Analysis & Reporting
Prepare weekly and monthly financial reports
Analyze company performance and trends
Assist with budgeting and forecasting
Monitor key financial metrics
Support month-end and year-end close processes

3. Vacation Rental Operations Support
Review work orders and maintenance expenses
Track vendor costs and invoice approvals
Assist with owner billing and expense allocations
Help improve operational reporting and processes

4. Process Improvement & Technology
Utilize AI tools to improve efficiency
Help automate repetitive tasks
Develop standard operating procedures (SOPs)
Identify opportunities for process improvements

5. Executive Support
Support the CEO with special projects
Assist with operational reporting and analysis
Participate in strategic initiatives
Help create systems that support company growth

Tasks:
Daily Responsibilities
*Enter and review financial transactions
*Reconcile bank and credit card accounts
*Process vendor invoices
*Review work orders and maintenance expenses
*Monitor company dashboards and KPIs
*Prepare reports and spreadsheets
*Manage digital filing systems
*Assist with owner and vendor communications
*Support special projects and process improvements
*Utilize AI tools to improve efficiency and productivity

Expectations:
1. Accounting & Bookkeeping
Strong QuickBooks Online experience required
Finance or Accounting degree is required
Understanding of bookkeeping principles
Experience with reconciliations and financial reporting

2. Excel & Data Analysis
Strong Excel or Google Sheets skills
Comfortable working with formulas, reports, and financial analysis

3. Technology & AI
Comfortable learning new software platforms
Experience using AI tools such as ChatGPT, Claude, Gemini, or similar is highly preferred
Ability to leverage technology to improve productivity

4. Attention to Detail: Secret Code: FTBK0626
Exceptional attention to detail is required

5. Communication Skills
Strong written and verbal English communication
Professional interaction with vendors, homeowners, and tea ---------- mbers

6. Vacation Rental Industry Experience
Experience in property management or short-term rentals is preferred
Experience with work orders and maintenance coordination is a plus

7. Property Management Software
Experience with Streamline PMS is a plus but not required
Experience with other property management systems is beneficial

8. Growth Mindset
Desire to learn operations, finance, and leadership
Interested in growing into a senior finance or operations role

While You Retain Discretion Over How Services Are Performed, We Expect:
*Timely communication
*Professional reliability
*Strong organizational skills
*Continuous learning and improvement
*Ability to meet deadlines
*Positive attitude and willingness to help

Equipment & Technology Requirements
*Contractor shall provide and maintain:
*Modern computer or laptop
*Reliable high-speed internet
*Backup internet solution preferred
*Secure password management system
*Two-factor authentication enabled
*Webcam and microphone for virtual meetings

Salary:
Position and Length: Full-Time Remote Contractor
Rate of Pay: $8.00 – $13.00 per hour depending on experience
Schedule Hours Minimum: 40 Hours Per Week
Schedule Hours Maximum: 40 Hours Per Week (Overtime requires approval)
Agreed Schedule: Monday – Friday 9:00 AM – 6:00 PM Pacific Time
Pay Schedule: Bi-Weekly
Performance Reviews: 90-Day Review
Annual Performance Review
Bonus Opportunities: Performance-based bonuses may be available based on company performance, individual KPIs, and overall contribution.

*Application Criteria:
Subject Line, Please add: BKFOS
Please have an ID score of 70+
Please provide the secret code in the message
Application Deadline: July 17th, 2026