Financial Operations Specialist (Full?Time, In?House – QuickBooks Online)

ABOUT PESTLAUNCH

PestLaunch helps pest control business owners build better businesses.

Most of our clients are between $300,000 and $3,000,000 in annual revenue. They are great operators, but many lack financial visibility, reporting systems, accountability, and operational structure.

Our mission is simple: Help pest control owners grow faster, become more profitable, and gain clarity in their business.

We do this through implementation, dashboards, scorecards, financial reporting, operational systems, hiring systems, and business coaching.

Unlike most consultants, we don't just tell clients what to do. We help build the systems that make it happen.

As we continue growing, we're looking for a Financial Operations Specialist to own the financial reporting layer inside PestLaunch and support multiple pest control clients through our OS.

ABOUT THE ROLE

This is not a traditional bookkeeping role.

Yes, QuickBooks experience is required.

But we're not simply looking for someone to categorize transactions or pick up a few bookkeeping clients.

We’re looking for a full?time, in?house Financial Operations Specialist who wants to:
- Manage the books for multiple companies as part of one team
- Build and follow systems and standards across all clients
- Become the internal owner of Financial Ops inside PestLaunch (not build their own separate firm)

Your job is to ensure every PestLaunch client has accurate, clean, current financial data so we can help them make better business decisions.

You will become our internal QuickBooks expert and a key part of our implementation team.

Your work directly impacts:
• Client dashboards
• Financial reporting
• Business decisions
• Profitability analysis
• Growth recommendations
• Client success

If you enjoy creating order from chaos, standardizing systems, and helping business owners understand their numbers, you'll love this role.


RESPONSIBILITIES

Client Financial Management
• Manage QuickBooks Online for multiple pest control companies
• Review and maintain accurate books across all assigned clients
• Reconcile bank and credit card accounts
• Categorize transactions correctly
• Match deposits and payments
• Maintain customer and vendor records
• Investigate and resolve discrepancies

Financial Clarity & Reporting
• Implement and maintain PestLaunch financial standards
• Standardize Chart of Accounts across clients
• Prepare monthly Profit & Loss reports
• Review Balance Sheets for accuracy
• Ensure books are current and trustworthy
• Identify unusual expenses, margin issues, reporting gaps, and inconsistencies
• Flag concerns and opportunities to the PestLaunch team

Dashboard Support
• Pull financial data from QuickBooks
• Update dashboard source files and templates
• Verify dashboard metrics match QuickBooks
• Ensure all reporting remains accurate and up to date
• Assist with ongoing dashboard quality control

Process Improvement
• Follow documented SOPs
• Help improve existing processes
• Identify opportunities for automation
• Help create scalable systems as we grow


WHAT THIS ROLE DOES NOT INCLUDE

You will NOT be responsible for:
• Tax preparation
• Tax strategy
• Payroll processing
• Sales tax filings
• IRS communication
• Legal advice
• CPA-level advisory work

Our focus is financial visibility, reporting accuracy, and operational decision-making.


REQUIREMENTS

Must Have
• 4+ years of recent QuickBooks Online experience
• Strong understanding of accounting fundamentals
• Experience reconciling multiple accounts
• Experience managing books for multiple businesses or clients
• Strong attention to detail
• Excellent organizational skills
• Strong written English
• Ability to follow systems and SOPs
• Reliable internet connection
• Quiet work environment

Preferred
• Experience with US-based service businesses
• Experience with pest control, HVAC, plumbing, landscaping, roofing, or home services
• Experience in a bookkeeping firm, accounting firm, agency, or BPO environment
• Advanced Google Sheets experience
• Experience with dashboard reporting
• Experience with Zapier, Make, AI tools, or workflow automation


WHAT SUCCESS LOOKS LIKE

After 90 Days
• Assigned client books are fully current
• Monthly reconciliations are completed on time
• Dashboard numbers match QuickBooks
• Financial reporting is reliable and consistent
• Issues are proactively identified before becoming problems

After 12 Months
• You are the trusted owner of financial reporting inside PestLaunch
• Client financial data is clean, current, and standardized
• Dashboard accuracy exceeds 95%
• Financial reporting systems are scalable across dozens of clients
• PestLaunch leadership trusts the numbers without needing to verify them

Growth path is inside PestLaunch – into a senior / lead role managing additional bookkeepers and improving systems – not building your own external firm.


COMPENSATION
• Full-Time Position
• Remote
• Long-Term Opportunity

Starting Compensation:
• $700-$1,000/month starting based on experience
• Performance reviews after 60 and 120 days
• Growth opportunities available

The right person can grow into a Senior / Lead Financial Operations role overseeing multiple tea ---------- mbers and client reporting systems inside PestLaunch.



HOW TO APPLY

Use the subject line: Financial Operations Specialist – [Your Name]

Include the following:
1. Brief introduction (2-3 paragraphs)
2. How many years of QuickBooks Online experience you have
3. How many businesses or clients you have managed simultaneously
4. A bookkeeping cleanup project you've completed and what you fixed
5. A bookkeeping or accounting challenge you've solved
6. Where do you see yourself in 3-5 years?
7. Why you're interested in this role
8. Resume or CV

9. (optional - but big boost) Attach a Loom video - Record a 2-5 minute Loom video answering:

• Who are you?
• Why are you interested in this position?
• What makes you a strong QuickBooks Online operator?
• Why should PestLaunch hire you?

Applications without a Loom video will not be considered.


FINAL NOTE

We care far more about accuracy, ownership, reliability, and problem?solving than formal accounting credentials.

We're looking for someone who wants to become an important part of a growing company as our in?house Financial Ops lead, not someone primarily looking to build their own external bookkeeping practice.

If you love systems, numbers, dashboards, and helping businesses improve from inside one team, we'd love to meet you.