Financial Controller

Based in New York, our growing company Promofect, LLC operates within the promotional products and decorated apparel industry, boasting a two million dollar business within just three years. We are on the lookout for a dedicated controller to join our team, with the flexibility of working either full-time or part-time. This role is central to our finance and accounting operations, ensuring daily sales are meticulously recorded and presented for the owner's review each morning. The owner, known for their meticulous organization and substantial experience in finance and accounting, seeks a remote professional, ideally from the Philippines. This individual should possess considerable experience, capable of not just maintaining but enhancing our financial processes. The role demands a candidate who is adept at adopting new software, keenly aware of the business's evolving needs, and able to contribute to our financial advancement. Although part-time candidates must be accessible daily, the extent of the commitment may vary based on the applicant's experience.

- **Daily Revenue Documentation**:

- Record daily sales from bulk orders, store sales, and sales on the InkSoft platform.

- Include Physical Cost of Goods Sold (COGS) for each order.

- Analyze each order and store's performance, and measure against labor hours.

- **Sales Tax Compliance**:

- File sales tax returns for New York and New Jersey.

- Stay informed about sales tax laws relevant to our industry.

- Ensure sales tax compliance and develop guidelines for sales staff.

- **Monthly Financial Closing**:

- Organize and categorize all transactions.

- Reconcile bank and credit card statements.

- **Management of Receivables and Payables**:

- Automate most invoicing through Printavo.

- Manually record and send invoices at month-end as needed.

- Pursue outstanding invoices and manage bill payments to ensure timeliness.

- **Daily Cash Flow Monitoring**:

- Regularly update and review cash flow statements.

- Coordinate with the owner on credit line draws and prioritize payments based on cash flow.

- **Revenue Sharing**:

- Document revenue sharing transactions at the end of each month.

- Collaborate with clients on revenue share payments or credit for future orders.

- **1099 Compliance**:

- Track payments and collect W-9 forms for 1099 reporting.

- Ensure compliance with 1099 and W-9 requirements.

- **Payroll Administration**:

- Verify work hours and process payroll via Fingercheck.

- Assist with onboarding new employees into the payroll system.

- **Commission Management**:

- Monitor and record commissions for sales personnel and referral partners.

Please come prepared to an interview and do some research on Promofect before applying or interviewing for this position.

Thank you and a have a great day!

Job Types: Full-time, Part-time