Finance and Operations Assistant

Our client, a U.S.-based structural engineering firm known for delivering innovative and reliable solutions across commercial, residential, and industrial projects, is seeking a Part-Time Finance & Operations Assistant to support both financial and operational functions in a fully remote setup.

This is a key support role designed to improve efficiency across finance, communications, and internal operations. You will work closely with a distributed team and play an important part in ensuring smooth day-to-day execution across systems, reporting, and coordination.

Role Overview

This position combines finance support, operational coordination, and administrative assistance. The ideal candidate is highly organized, detail-oriented, and comfortable working in a structured remote environment with clear processes and accountability.

You will help ensure that financial records are accurate, internal communications are properly routed, and operational tasks are handled efficiently so technical teams can focus on core engineering work.

Key Responsibilities

Finance & Accounting Support

Assist with budgeting, forecasting, and financial analysis
Monitor accounts receivable and accounts payable
Prepare monthly financial reports and summaries
Support payroll processing and cash flow management
Coordinate vendor payments, documentation, and reconciliation
Maintain accurate financial records and ensure proper documentation
Identify discrepancies and flag issues for review

Operations & Administrative Support

Perform administrative tasks within ---------- (project management platform)
Monitor email and internal communication channels and route messages appropriately
Support data entry, reporting, system maintenance, and special operational projects
Assist in maintaining structured workflows, documentation, and internal systems
Help manage tasks that would otherwise require engineering team involvement
Participate in a daily Operations Standup with the operations/admin team

Productivity, Accountability & Tools

Use Hubstaff for accurate time tracking and productivity monitoring (required)
Maintain clear communication on task progress, priorities, and blockers
Ensure timely completion of assigned responsibilities
Follow structured workflows and operational processes consistently

Qualifications

Minimum 2 years of experience in finance, accounting, bookkeeping, operations support, or administrative roles
Proficiency in QuickBooks, ---------- , and Avaza (required)
Experience or willingness to quickly learn ----------
Prior experience using Hubstaff or similar time-tracking tools is required
Strong proficiency in spreadsheets (Excel or Google Sheets)
Excellent English communication skills (written and verbal)
Strong attention to detail and accuracy
High level of professionalism, reliability, and integrity
Strong organizational and time management skills
Ability to work independently in a remote environment
Problem-solving mindset with a proactive attitude
Stable internet connection and dedicated remote workspace

Schedule & Availability

Part-time role
Preferred coverage: 8:00 AM – 12:00 PM Eastern Time
Flexibility may be considered for the right candidate
Daily Operations Standup attendance required (separate from engineering huddle)

Candidate Evaluation Criteria

Applicants will be assessed based on:

Relevant Work Experience
Software & Technical Proficiency
Remote Work Experience & Adaptability
English Communication Skills
Professionalism and Work Ethic
Responsiveness and Clarity in Communication
Time Management and Reliability
Problem-Solving Ability
Attention to Detail
Willingness to Learn and Adapt
Internet Stability and Remote Work Setup

What This Role Offers

Opportunity to work with a reputable U.S. engineering firm
Long-term remote engagement potential
Exposure to both finance and operations functions
Structured environment with clear processes and expectations
Collaborative team culture with defined communication rhythms

Application Instructions

Interested candidates should submit:

To apply, please complete the application form below:
----------

After submitting the form, kindly send:

Your updated CV
A short introduction video (1–3 minutes)

We look forward to reviewing your application.