Finance & Analytics Virtual Assistant

We run two fast-growing companies in the online education space and need one sharp, finance-specialist VA to own the numbers end to end — company and personal. You’ll be the person who always knows what’s in the account, what’s owed, what’s going out, and what it means for next month.
This is a hands-on finance role for someone who lives in spreadsheets and is obsessive about a number being right. You will work deeply across the founder’s personal finances as well as the businesses — this is a high-trust seat.
WHAT YOU’LL OWN
• Daily cash position — every morning, a clean read of every bank + card account, across currencies (GBP primary)
• Invoicing — create, send, chase. Build and run the invoicing schedule.
• Collections — chase everything owed until it’s in. The fastest cash in the business.
• Paying invoices + running payroll — you prepare and execute, always under owner approval (nothing moves without sign-off)
• Card + account consolidation — one clean source of truth across Wise, Revolut, Chase, Amex
• Client cost pass-throughs — track recoverable software costs and recharge clients
• Reporting — weekly cash-flow forecast, monthly P&L (company + per-client), software cost report, payroll actuals, debt register
WHERE YOU GO DEEP
• Founder’s personal finances — full ownership of personal accounts, spending and budget, same rigour as the company
• Investments — track positions and performance, report, and model scenarios (you analyse and present; the owner d ---------- )
• Debt elimination — map every debt, build a prioritised payoff plan, run it, report progress
• Profit + cost analysis — separate real profit from paper profit; show where money leaks and where to cut
• Client profit, cost & forecasting — per-client analysis and forward projections so decisions run on numbers
YOU’RE A FIT IF YOU
• Specialise in finance/bookkeeping — this is your field, not a side skill
• Are advanced in Google Sheets / Excel — formulas, trackers, dashboards, forecasting models
• Are comfortable with multi-currency, P&L, cash flow, cost analysis and accounting basics
• Are detail-obsessed — a wrong number bothers you more than anyone
• Are proactive — you send the report before you’re asked
• Have excellent English and can overlap UK business hours for the morning report
• Can be trusted with sensitive financial access — company and personal
DETAILS
• Part-Full time · $500–1,000/month USD, based on experience
• Paid one-week trial, then locked in
• Start within 7 days