Executive Operations Coordinator

Executive Operations Coordinator
Location: Remote, Full-Time
Reports To: CEO of Samsara Management
Salary: PHP 18,500/month

Who You Are
You’re a highly proactive, detail-oriented, and solution-focused professional who thrives in a fast-paced environment. You excel at managing multiple priorities, ensuring nothing falls through the cracks. You’re someone who takes initiative, asks the right questions to get up to speed quickly, and values continuous learning to improve performance.

You understand the importance of this role and how critical it is to the smooth operations of the CEO and Samsara’s portfolio. You’re motivated by the challenge of keeping things running efficiently and making an impact at a high level.

You’re fluent in both spoken and written English, with native-level proficiency, and can communicate with clarity and professionalism. You’re comfortable working on USA Eastern Time, starting promptly between 8:00 AM and 9:00 AM daily, ensuring seamless collaboration with the CEO and other stakeholders.

The Opportunity
As the Executive Operations Coordinator, you’ll work directly with the CEO, managing daily operations, driving communication across portfolio companies, and executing high-quality tasks. You’ll act as a strategic partner, ensuring seamless collaboration between the CEO, internal teams, portfolio leadership, and external stakeholders. This is an exciting role for someone eager to grow within a dynamic environment while contributing to operational excellence across Samsara’s portfolio.

This is a critical role—your efforts will directly impact the efficiency and success of the CEO and the entire organization.

What You’ll Do
Communication Management
Monitor and organize communication across platforms (Slack, email, etc.) to ensure critical updates are addressed promptly.
Serve as a communication hub, connecting the CEO with internal teams, portfolio company leaders, and external stakeholders as needed.
Prioritize and schedule meetings to maximize the CEO’s time and efficiency.

Task Execution
Execute high-priority tasks assigned by the CEO, including research, content creation (e.g., blog posts), and administrative responsibilities like maintaining knowledge bases.
Provide interim operational support for portfolio companies until permanent hires are made.
Maintain a high standard of execution across all delegated responsibilities.

Project & Process Management
Track project progress across the portfolio, ensuring deadlines and deliverables are met.
Maintain and organize systems, such as knowledge bases and standard operating procedures (SOPs), for portfolio companies.
Identify opportunities for process improvements to enhance efficiency across operations.

Strategic Support
Conduct ad-hoc research and deliver actionable reports.
Assist with onboarding and training for specific roles and tasks.
Independently manage routine or time-consuming responsibilities to free up the CEO’s capacity for strategic initiatives.

Must-Haves in a Candidate
Proactive & Solution-Oriented: Anticipates needs, solves problems, and takes initiative.
Organized & Detail-Driven: Manages multiple priorities with precision, ensuring no detail is missed.
Strong Communicator: Fluent in spoken and written English (native-level proficiency), able to manage relationships and convey key information effectively.
Autonomous & Results-Oriented: Delivers high-quality outcomes with minimal supervision. A self-starter who asks questions to get up to speed and ensures they have all the necessary context to succeed.
Tech-Savvy: Highly proficient in:
Slack
ClickUp
Gmail
WordPress
Webflow
Excel or Google Sheets
Notion
Adaptable & Resourceful: Thrives in a dynamic environment, handling new challenges and shifting priorities with ease.
Interpersonal Skills: Professional, approachable, and tactful in interactions with executives and stakeholders.
Availability: Must start work daily at 8:00–9:00 AM USA Eastern Time and be committed to collaborating effectively during these hours.

Preferred Experience
3+ years in a related role, such as Executive Assistant, Chief of Staff, or Operations Manager.
Proven success in managing communication and coordination across teams or organizations.
Remote work experience and familiarity with distributed teams.
Background in business operations or project management is a plus.

The Details
Type: Full-Time, Remote.
Location: Work from anywhere (must work USA Eastern Time hours).
Salary: PHP 18,500/month.

How to Apply
This is a critical position that requires dedication, strong communication skills, and a commitment to excellence. If you’re ready to make an impact and thrive in this role, we’d love to hear from you! Submit the following:

Resume
Cover Letter explaining why you’re the perfect fit for this role.