Executive Assistant to the CMO

Job Title: Executive Assistant to the CMO

Company Overview:
Concussion Media is a dynamic performance marketing agency specializing in delivering exceptional results through data-driven strategies. We work across industries such as automotive, debt relief, home services, legal, and insurance to generate high-quality leads and drive measurable growth for our clients.
We’re a fast-paced, innovative team dedicated to maximizing ROI and efficiency in every campaign we run.

Job Overview:
As the Chief Marketing Officer (CMO) of Concussion Media, I’m looking for an Executive Assistant who can help manage my day-to-day responsibilities, streamline workflows, and ensure operational efficiency. This role is key to enabling me to focus on strategic initiatives while you take ownership of administrative and project management tasks.
You’ll work closely with me to coordinate schedules, organize priorities, and help maintain smooth communication across our team and partners.
This position is a full-time role. Work hours will be determined weekly and will be commensurate with Easter Standard Time business hours (Florida, USA). Rate is $500/month US. Concussion Media offers employees a competitive base salary plus bonuses based on experience and performance growth; we strive to promote high performers within the company.

Key Responsibilities
Your responsibilities will include, but are not limited to:

Administrative Support:
Manage and prioritize my email inbox, including flagging important communications and drafting replies.
Review AI-generated meeting notes (e.g., Fireflies.ai) and organize actionable tasks in ClickUp.
Schedule my meetings with internal employees, vendors, and partners.
Maintain, update, and help create Standard Operating Procedures (SOPs) with my guidance to ensure workflow consistency.

Project Management:
Help reorganize ClickUp and assist in setting up the structure of the workspace to improve efficiency and clarity.
Monitor tasks and deadlines within ClickUp to ensure smooth project execution.
Maintain and analyze reports in Google Sheets for performance insights.
Collaborate with teaUpgrade to see actual infombers to coordinate projects and external workflows effectively.

Social Media Support:
Post on Facebook and respond to comments in a timely and professional manner.
Marketing and Research Support:
Conduct research to support our lead generation campaigns.
Assist in preparing campaign performance reports and identifying optimization opportunities.
Provide general support for marketing initiatives as needed.

Requirements
Minimum of 4 years of experience as an Executive Assistant, Virtual Assistant, or in a similar role.
Fluent in English with excellent written and verbal communication skills.
Must be proficient in ClickUp and Google Sheets—no training will be provided for these tools.

Experience with the following tools:
Google Workspace (Sheets, Docs, Gmail)

Facebook (posting and engagement)
Proven ability to work independently, prioritize effectively, and manage tasks in a fast-paced environment.
Bonus Skills: Experience in AI tools (e.g., ChatGPT), video editing, or digital marketing lead generation.

Key Traits
The ideal candidate is:
A self-starter with a proactive approach to problem-solving.
Highly organized and detail-oriented.
Reliable, motivated, and able to manage time effectively.
Thrives in a fast-paced, high-energy work environment.
Comfortable working EST hours (starting at 8:30 AM).

What We Offer
Growth Potential: Opportunities to take on more responsibilities and grow with the company.
Compensation: Competitive and negotiable based on experience, with quarterly bonus opportunities.
Trial Period: A 30-day probationary period to ensure a strong fit for both of us.

Important: Please start your application email with today's date to confirm you’ve read the full job post. Be sure to include your resume. Applications without this will not be considered.