Executive Assistant & Project Manager

Location: Remote (with occasional virtual team meetings)
Employment Type: Full-time

About Us:
We are a dynamic and growing organization seeking a highly organized and proactive Executive Assistant & Project Manager to facilitate task delegation, client communication, and internal project coordination. This role acts as a liaison between the executive team, clients, and specialists, ensuring that requests are efficiently managed, and projects stay on track.

Position Summary:
The Executive Assistant & Project Manager will be responsible for managing client requests, internal projects, and executive support tasks. They will monitor communication channels, track project progress, and ensure tasks are assigned and completed in a timely manner. This role requires strong organizational and communication skills, ensuring that both client and internal needs are met while keeping operations streamlined.

Key Responsibilities:
Project & Task Management
Attend team and client meetings (or review notes via Fireflies or similar tools) to identify actionable items.
Delegate tasks from the executive team to specialists for client-related needs and internal projects.
Track the progress of delegated tasks and projects, ensuring timely updates and completion.
Act as a central point of coordination for tasks across teams, ensuring clarity on priorities and deadlines.

Client Communication & Liaison Role
Monitor client communication channels (e.g., email, chat, project management platforms) and respond to or escalate requests as needed.
Maintain ongoing communication with clients, ensuring they receive timely responses and solutions.
Serve as a liaison between clients, the executive team, and specialists, ensuring that requests are handled efficiently.
Guide clients to book consulting calls with the executive team based on their plan and frequency.

Executive Support
Assist the executive team with administrative tasks, scheduling, and follow-ups.
Provide weekly reports on client interactions, project progress, and outstanding tasks.
Ensure executives are informed of key developments and any potential issues requiring their attention.

Qualifications:
Proven experience as an Executive Assistant, Project Manager, or similar role.
Strong organizational skills with the ability to manage multiple tasks and priorities efficiently.
Excellent written and verbal communication skills with a client-first approach.
Experience using project management tools (e.g., Asana, ClickUp, Trello) and team communication platforms (e.g., Slack, Microsoft Teams).
Ability to work independently and collaborate effectively with executives and team members.

Key Attributes:
Highly detail-oriented and proactive problem solver.
Strong sense of accountability and reliability.
Excellent interpersonal skills and ability to work across teams.
Ability to adapt to changing priorities in a fast-paced environment.

Send all applications to nick@createbyinfluence.com