Executive Assistant & Event Planner

Position Overview

Interop Ventures is an early-stage venture capital fund that was founded in 2023. The fund comprises a small team led by two partners investing in the cryptocurrency industry.

Interop Ventures seeks to hire an Executive Assistant to oversee a number of administrative, operational and marketing tasks. These include expense management, scheduling, travel planning, event planning and CRM management.

Key Responsibilities

- Event Planning: Organize and execute events ranging from intimate private dinners to large-scale 200-person conferences.
- Investor Relations: Assist in managing communication and relationship-building with existing and potential investors, including preparing investor updates and reports.
- Travel Planning: Coordinate travel arrangements for the team, including booking flights, accommodations, and transportation.
- Operational Support: Facilitate team meetings by organizing schedules, taking detailed notes, and ensuring follow-up on action items.
- Expense Management: Track, manage, and report expenses and provide detailed summaries for reimbursement.
- CRM Management: Maintain and update the CRM system to track of relationships and deal flow.
Accounting & Financial Reports: Prepare and review financial reports, reconcile accounts, and support the team with budgeting and financial planning.

Qualifications

- Proven experience as an executive assistant or similar role
- Proficiency in GSuite, Slack, Notion, ChatGPT, Grain and other office productivity tools
- Excellent time management skills and ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills in English, possibly French
- Ability to work independently and as part of a team
- Bachelor’s degree; additional qualification or experience as an Administrative assistant or Secretary will be a plus

Skills

- Strong organizational and planning skills
- Proficiency in virtual communication platforms
- Ability to handle confidential information with discretion
- Desire to learn about crypto, startups and the venture capital industries
- Flexible and adaptable to change

Location & Hours

This is a remote position with standard working hours are Monday to Friday, from 9:00 AM to 6:00 PM CET (Paris).