Executive Assistant

Executive Assistant to the CEO: Be the Ice-Cold Genius Who Runs the Show at Luna Ice
Okay, ready to change the cooling game forever?


Buckle up, because Luna Ice isn’t just an ice pack company—we’re the ice pack company, sprinting toward #1 in the world with a mission to make cooling epic. We’ve been crushing it for over 5 years, and now we need YOU: a high-octane, process-loving, slightly-outside-the-box badass to join our high-performance crew as the CEO’s right-hand ninja. This isn’t just a job—it’s your shot to get in on the ground floor of a fast-scaling rocket ship and grow as big as we do. Ready to be cool? Let’s roll.

Why You’ll Be Obsessed With This Gig
Remote Full-Time Vibes: Work from wherever, whenever—just get it done.
Flex Your Schedule: Autonomy is your middle name; you control your clock.
CEO Face Time: Regular 1:1s with the big boss—your ideas matter.
Established but Hungry: 5+ years in the game, yet scaling faster than you can say “ice pack.”
Level Up Your Life: Personal development isn’t a buzzword here—it’s the mission.

What You’ll Do (The 80% Hustle)
You’re the glue, the wizard, the chaos-tamer who keeps Luna Ice humming. Think:
Running weekly 411s with the CEO to keep priorities sharper than an icicle.
Building and bossing SOPs so slick they’d make a robot jealous.
Owning inventory like a hawk—tracking, reconciling, no surprises.
Turning messy data into a Google Drive masterpiece in 48 hours.
Prepping meeting agendas 24+ hours early (because you’re that good).
Keeping the CEO’s inbox and calendar tighter than a sealed freezer.
Dropping same-day meeting notes and follow-ups like a productivity DJ.
Auditing tasks for automation (or delegation—your call, genius).
Whipping up dashboards and “Executive Snapshots” that scream “I’ve got this.”
Tackling special projects the CEO throws your way—because you’re clutch.

The Big Rocks (The 20% That Makes You Legendary)
Keep the CEO laser-focused on weekly, monthly, and quarterly wins with ninja-level accountability nudges.
Build the operational playbook (SOPs) that’ll make Luna Ice unstoppable.
Master inventory systems so we’re always stocked and never shocked.

How You’ll Know You’re Killing It
Picture this: The CEO’s schedule is a breeze, nothing falls through the cracks, and the business engine purrs like a well-chilled machine. You’re not just managing—you’re amplifying. Projects fly, SOPs shine, inventory’s on lock, and the CEO’s crushing it because you’ve got their back. You’re the secret weapon every department secretly wishes they could steal.

Who You Are (The Ice-Cold Skills We Need)
Process-obsessed (75%) with a sprinkle of creative magic (25%).
Detail freak—nothing slips past you.
Systems guru who turns chaos into “done” like it’s your superpower.
Accountability champ—tactful, proactive, and relentless.
Word wizard with killer documentation chops.
Tech-savvy: ClickUp, Asana, Google Sheets, Notion? You’ve got ‘em on speed dial.
EQ through the roof—confidentiality’s your jam.
Problem-solver who doesn’t wait for instructions—you figure it out.

What You Bring to the Freezer
2+ years as an Executive Assistant or Chief of Staff (you’ve been in the trenches).
SOP-building and operational systems experience—prove it.
Data management pro (Google Workspace, Airtable, Notion—check).
Inventory know-how? Bonus points.
Remote work warrior in a fast-paced e-commerce or tech gig.
Bachelor’s degree (or you’ve got the hustle to match).
Slack, Loom, and SOP tools don’t scare you—they excite you.

The KPIs That’ll Make You a Luna Legend
100% of the CEO’s tasks? Done weekly.
Respond to exec requests in 12 hours (boom).
SOPs for everything—100% documented.
Weekly time audits and inventory updates? Nailed.
Zero overdue tasks. Ever.
Data organized so fast (48 hours) it’s basically witchcraft.

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Why This Role’s Your Golden Ticket
This isn’t about coffee runs or boring admin—it’s about owning the backbone of a company that’s rewriting the cooling rulebook. You’ll grow personally as Luna Ice scales globally, surrounded by a team that’s professional yet fun, accountable yet bold enough to ditch the status quo. Say “Okay Luna” when you apply, and let’s make the world a cooler place—together.
Apply now. The CEO’s waiting, and the ice won’t pack itself.

-To Formerly Apply Apply here : Upgrade to see actual info