Engineering Project Manager Assistant

We’re looking for a Project Manager Assistant to help keep our projects on track, ensure smooth communication between teams, and support efficient project execution.

COMPENSATION PACKAGE
- Monthly Salary: $1200 USD
- 13th Month Pay
- $500 Yearly Tech Allowance

RESPONSIBILITIES

Project Coordination & Administration
- Assist in tracking project progress and ensuring tasks are completed on schedule.
- Maintain project documentation, including schedules, reports, and meeting notes.
- Communicate with internal teams to ensure alignment on deadlines and deliverables.
- Organize and update project plans using tools like Airtable, Google Sheets, or Microsoft Project.

Communication & Client Support
- Schedule and coordinate project meetings with clients, engineers, and stakeholders.
- Prepare meeting summaries and action items to keep teams aligned.
- Monitor and follow up on pending project tasks to ensure timely completion.
- Support internal and external communication by drafting emails, reports, and updates.

Data & Reporting
- Assist in creating and maintaining project dashboards to track project health and performance.
- Compile data from multiple sources to provide real-time project insights.
- Generate weekly and monthly reports for leadership review.

Process Improvement & Learning
- Identify inefficiencies in project workflows and suggest improvements.
- Learn and grow into managing small-scale projects independently over time.


QUALIFICATIONS

- Experience – 3+ years in project coordination, project management, or administrative support.
- Preferred Background – Engineering, construction, utilities, or technical project management.
- Certifications – PMP certification is a plus.
- Tech-Savvy – Proficient in Google Suite (Docs, Sheets, Slides) or Microsoft Office; experience with project management tools (Airtable, Asana, Trello, ClickUp, etc.) is a plus.
- Detail-Oriented & Organized – Manages multiple projects, tracks deliverables, and meets deadlines.
- Strong Communicator – Ensures clear information flow between engineers, leadership, and clients; fluent in English with strong written and verbal skills.
- Growth Mindset – Open to developing into a full Project Manager role over time.
- Self-Starter – Works independently in a remote setting with minimal supervision.


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