CRM / ERP Implementation + Data Infrastructure (Ongoing Ad Hoc)

Background:

I'm the owner of a growing real estate company in New Hampshire focused on managing residential rentals. We're currently in growth mode and looking to build out a long-term technical foundation that can support a future-facing operation at scale. I’m seeking a technical generalist who can work with us on an ad hoc, ongoing basis to support CRM, database, and workflow automation setup.

This is a strategic role, not just a one-off project.


Immediate Priority:

Set up a visual CRM/workflow system (e.g., EspoCRM, Kanboard, Odoo, or similar)

Configure drag-and-drop leasing pipeline:

Inquiry > Preapproval > Showing > Application > Approval/Denial > Invitation to Rent > Lease Signing > Move-In

Handle multiple inquiries per lead (many-to-one relationship)

Add automation (e.g., inactivity reminders, auto-stage progressions)

Forward-Looking Needs:

Design and maintain a central business database (PostgreSQL or MySQL preferred)

Store structured data on inquiries, showings, applications, and tenant actions

Make data queryable for reporting and future integrations

Eventually integrate this data with business intelligence tools like PowerBI, Metabase, Superset, or Grafana

Tech Requirements:

Experience with CRM/ERP platforms (EspoCRM, Odoo, ERPNext, SuiteCRM, etc.)

Comfortable with hosting tools on a Linux or Windows box

Database design and administration skills

Automation experience (Zapier, n8n, custom scripts)

Basic API/webhook knowledge


Bonus if you have:

Real estate or leasing system familiarity

BI/reporting experience

Comfort documenting systems for handoff or training


Pay: $10–15/hr depending on experience. We’re looking for someone long-term and part-time, with occasional bursts of work. You will not be on call, but we’d like to be able to send you emails and have you tackle tasks within a few days.

Application Instructions

To Apply: Please include the phrase “Tech Architect: Belltower” in your subject line so I know you’ve read this post. In your message, briefly explain:

1. Which CRM or workflow system you would recommend for this project and why.

2. One project you’ve worked on that involved database design or automation—attach a portfolio link or screenshot if possible.

You can view a more detailed DRAFT project brief and roadmap here:

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Applications that don’t follow these instructions will not be opened.