Billing/AP Specialist

*Only applicants who provide a resume will be considered

Job Description: Billing Accountant

Position Overview:
We are seeking a detail-oriented and highly organized Billing Accountant to execute our company’s billing and invoicing processes. The ideal candidate will ensure accurate and timely billing, oversee account reconciliations, and support financial reporting. This role is critical in maintaining healthy cash flow and fostering strong relationships with clients and vendors.

Key Responsibilities:
1. Billing and Invoicing:
o Prepare, review, and issue accurate and timely invoices to clients.
o Ensure compliance with company policies and contractual agreements.
o Address billing discrepancies and resolve issues promptly.
o Collaborate with the sales and operations teams to gather accurate billing information, such as service delivery dates, pricing details, and client-specific requirements.

2. Account Reconciliation:
o Ensure all credits, partial payments, and adjustments are correctly recorded in the accounts receivable ledger.
o Investigate and resolve unapplied payments or discrepancies.

3. Financial Reporting:
o Generate regular billing and collections reports for management.
o Include key metrics, such as the percentage of invoices paid on time, average payment cycle, and overdue amounts, to highlight areas for improvement.
o Present data in a clear and actionable format, using dashboards, charts, or other visual aids for senior management review.

4. Client Communication:
o Collaborate with Account Managers to clarify invoice details and client payment terms.
o Manage payment reminders and loop in Account Managers on follow-ups for overdue invoices.

5. Compliance and Documentation:
o Maintain accurate records of invoices, payments, and client communications.
o Ensure compliance with tax regulations and financial reporting standards.

6. Process Improvement:
o Identify opportunities and develop recommendations to streamline billing processes.
o Implement approved process changes and best practices to enhance efficiency and accuracy.
o Collaborate with cross-functional teams, such as sales, operations, and customer support, to address billing-related concerns.
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8.7. Client Account Analysis/Dispute Resolution and Escalation:
o Follow escalation protocols to address recurring billing or payment issues effectively.
o Conduct periodic reviews of client accounts to identify trends, such as frequent late payments.
o Work with account managers to implement strategies for improving client payment timeliness.
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o8. Performance Metrics Tracking:
o Track KPIs related to billing timeliness, collections efficiency, and aging receivables.
o Present insights and process recommendations to management to optimize performance.

Qualifications:
• Bachelor’s degree in Accounting, Finance, or a related field.
• Proven experience in billing, invoicing, or accounts receivable roles.
• Proficiency in Quickbooks Online, Microsoft Excel and Microsoft Office 365 platform.
• Strong knowledge of US generally accepted accounting principles and practices.
• Excellent analytical, organizational, and communication skills.
High attention to detail and ability to work under tight deadlines.
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Preferred Qualifications:
• Familiarity with ERP systems and advanced Excel skills.