Ad Operations & Systems Manager ($1,000–$2,500/mo)

Ad Operations & Systems Manager — DTC Supplements ($1,000–$2,500/mo, Remote)

We're a fast-scaling DTC supplement brand running serious volume on Meta — 200+ new ads a week, real ad spend, subscription model.
We're looking for an operator who builds systems: ads launched correctly, briefs assigned, statuses always current, nothing falling through the cracks.

What you'll own

1. Ad operations in Meta Ads Manager

Build, launch, and duplicate campaigns/ad sets/ads — exact naming conventions, clean structure, every time
Handle ad rejections and disabled ads: appeals, Meta support, account compliance
Own reporting in Sheets — what's live, what's spending, what's working, always current

2. Systems & workflows for the team

Own the creative pipeline workflow: briefs assigned, statuses current, clean handoffs from strategist ? editor ? launch
Build and maintain the trackers, dashboards, SOPs, and Slack channels the team runs on
Set up automations so status updates itself — nothing chased twice

Requirements (day one, no training)

Extensive hands-on Meta Ads Manager experience — campaigns, ad sets, naming conventions, reporting, rejections, Meta support.

Proven workflow/systems building — you've built Notion or Airtable workflows that ran a real team's operation.

Bonus: Zapier/Make automations, DTC/ecom or supplement experience, media buying support.

Availability: EST hours. Meta doesn't care what day it is — we need someone available and willing to put in 6 days when the business needs it.

Why this role: Direct line to the founder. We're going from one brand to many — build this well and you grow into running ops across the portfolio, with comp that grows with it.

To apply (Yes/No or one line each):

Do you have extensive hands-on Meta Ads Manager experience — campaigns/ad sets/ads, naming conventions, reporting, handling rejected ads / Meta support? (Yes/No + roughly how many ads launched)

What workflows or systems have you built in Notion (or Airtable/ClickUp)? Link it if you can.

Have you set up automations or integrations between tools (Zapier/Make, APIs)? Which ones?

Have you managed a workflow with multiple people — tasks moving, deadlines hit, statuses updated without chasing? One line.

Are you available on EST hours and willing to work 6 days when the business needs it?