Executive Assistant with 5+ years of experience supporting CEOs and presidents in remote, fast-moving businesses. I specialize in calendar management, meeting coordination, recruiting support, onboarding/offboarding, SOP documentation, internal communications, and cross-functional follow-through.

I help executives protect their time, stay organized, and keep priorities moving without constant supervision. Reliable, proactive, detail-oriented, and experienced working with remote and international teams.

Are you spending too much time on tasks that keep your business running but stop you from actually growing it? I can take those off your plate.

I am a Filipino professional with over 7 years of experience in operations, inventory management, financial administration, and virtual assistance. I know what it feels like to be in a fast-moving work environment where accuracy matters, and deadlines are real. That corporate background is what separates me from most VAs you will find online.

From 2020 to 2022, I worked remotely as a Virtual Assistant for Australian clients, handling executive calendars, email management, financial statements, accounts payable and receivable, and business reporting, all on my own, across time zones, with zero supervision needed. Right now, I am an Inventory Supervisor at a feed milling corporation where I report directly to the CEO and Board of Directors every month, manage purchase orders, and keep two warehouses running with 100% stock accuracy. I have also managed a business that hit $70,000 in monthly sales and handled high-volume financial disbursements in the real estate industry.
I bring that same level of ownership and accountability to every client I work with.

What I Can Do For You

Virtual and Executive Administrative Support
<8efe80624d780eba0c6493ec45140364>;Email and inbox management. Calendar scheduling and appointment coordination. File organisation and document management. Data entry and spreadsheet management. Bookkeeping assistance, invoicing, and billing support. Expense tracking and financial documentation. Travel arrangements and itinerary planning. Meeting coordination and documentation. Client communication and follow-ups. Task and workflow coordination.

Inventory and Operations Support

Inventory tracking, reconciliation, and variance analysis. Inventory and operational reporting. Purchase order preparation, validation, and documentation. Supplier coordination and communication. Logistics tracking and delivery documentation. Cost monitoring and operational reporting. SOP documentation and process organisation. Warehouse and production report management. Team coordination and operational support.
Financial and Bookkeeping Support
Accounts payable and receivable management. Invoice review and payment processing. Financial statement preparation. Expense reporting and financial documentation. Procurement cost analysis and market research.

Social Media and Digital Support

Content planning, scheduling, and caption writing. Graphic design using Canva. Engagement monitoring and analytics reporting. Influencer outreach and collaboration coordination.
Platforms I support: Facebook, Instagram, TikTok, LinkedIn, YouTube, Twitter/X

Tools and Platforms I Use
Productivity and Project Management: Trello, Asana, Basecamp, Airtable, ClickUp, Notion, Calendly
Communication and Collaboration: Slack, Zoom, Google Meet, Microsoft Teams, Skype, -----------, LINE
File Sharing and Storage: Google Drive, Dropbox
Data and Office: Microsoft Office (Word, Excel Advanced, PowerPoint, Outlook, OneNote, SharePoint, Forms, Teams), Google Workspace (Docs, Sheets, Slides, Drive, Gmail, Meet, Calendar, Chat)
Marketing and Social Media: Canva, Metricool, Mailchimp, Facebook, Instagram, TikTok, LinkedIn, Twitter/X, YouTube
Finance and Bookkeeping: QuickBooks, Xero
AI Tools: ChatGPT, Gemini, Claude

Why Work With Me?
Most VAs can manage a calendar. Most operations people can read a report. I do both, and that combination is hard to find. My corporate background trained me to work with precision and structure. My remote experience taught me to communicate clearly, meet deadlines without being chased, and treat every client's business like it is my own.
If you want someone who shows up, gets the work done, and actually makes your operations better over time, I am ready.
Full-time. 40 hours a week. Available to start immediately.

I help founders and executives scale faster by turning scattered tasks into structured systems so they can lead with clarity, not chaos.

With over a 5 years of experience in project management and operational leadership, I specialize in building scalable systems that empower teams and protect brand integrity. Whether it's managing cross-functional projects, streamlining documentation, or providing executive-level support, I bring discipline, transparency, and strategic foresight to every engagement. I’ve led enterprise automation initiatives, built operations business models, and now offer that same rigor to remote clients who need a trusted right hand.

Administrative & Operations Support Virtual Assistant with experience supporting academic teams and project-based environments through email and scheduling coordination, documentation control, standardized trackers, and data validation. I manage inboxes and calendars, prepare meeting minutes and action-item summaries, organize files with clear naming conventions/version control, and maintain Excel/Google Sheets trackers for accurate reporting and follow-through.

I’ve supported 10+ faculty/staff with scheduling and coordination, handled documentation for 28+ department events, maintained trackers with up to 1,000 entries, managed up to 100 bookings/week, and built an inventory system with 1000+ items logged. I’m detail-oriented, reliable, and systematic and comfortable handling confidential information and keeping deliverables on track using Google Workspace, Microsoft Office, and collaboration tools (Teams/Slack/Zoom).Administrative & Operations Support Virtual Assistant with experience supporting academic teams and project-based environments through email and scheduling coordination, documentation control, standardized trackers, and data validation. I manage inboxes and calendars, prepare meeting minutes and action-item summaries, organize files with clear naming conventions/version control, and maintain Excel/Google Sheets trackers for accurate reporting and follow-through.

I’ve supported 10+ faculty/staff with scheduling and coordination, handled documentation for 28+ department events, maintained trackers with up to 1,000 entries, managed up to 100 bookings/week, and built an inventory system with 300+ items logged. I’m detail-oriented, reliable, and systematic and comfortable handling confidential information and keeping deliverables on track using Google Workspace, Microsoft Office, and other collaboration tools.

I've spent the last five years working closely with founders and executives across healthcare, tech, and digital startups — always remote, always in roles where taking ownership wasn't optional.

I handle the full range of executive support — calendars, inboxes, communications, travel — but I also go deeper into operations: building systems, writing SOPs, managing bookkeeping, and setting up automations that make everything run more smoothly over time. I use AI tools like Claude and ChatGPT as a real part of how I work, not just something I've listed on a resume.

My background is in Behavioral Sciences, which means I understand people, communicate carefully, and notice things others tend to miss.

If you're looking for someone you can trust with the real work, not just the tasks, I'd love to connect.

Detail-oriented Project Coordination and Operations Support professional with 4+ years of experience in cross-functional collaboration, process improvement, documentation management, and team supervision within fast-paced manufacturing environments. Skilled in SAP, Google Workspace, Microsoft Excel, Canva, and Asana for workflow tracking, reporting, scheduling, and administrative support. Proven ability to coordinate with multiple departments, manage process documentation, and support operational projects with accuracy and efficiency. Seeking to transition into a Project Management Virtual Assistant role supporting remote teams and international clients.

Hi! Thank you for visiting my profile. :)

I help founders, executives, and business owners stay organized, focused, and on top of the details that keep their day running smoothly.

With 9+ years of professional experience in executive support, admin, operations, and social media management, I help manage the behind-the-scenes work so you can focus on leading, growing, and making better decisions.

Here’s how I can help you:

- Inbox & Calendar Management
- Meeting Scheduling & Reminders
- Task Tracking & Follow-Ups
- ClickUp, Notion, Asana & Trello Support
- SOPs, Checklists & Process Documentation
- Client, Vendor & Team Coordination
- Payroll, Invoices & Basic Admin Support
- Reports, Data Entry & File Organization
- Social Media Management & Content Support
- Operations Support for Busy Founders

I’m here to be the person who helps keep things clear, organized, and moving, not just someone who waits for tasks.

Let’s work together and make your day easier.

II'm an Operations-focused Executive Assistant with 10+ years of back-office and administrative experience — including leading a 60-person payments team in a BPO environment and directly supporting a Department Manager with calendar management, email handling, and day-to-day executive coordination.

What I bring to the table:

*Executive & Admin Support — calendar management, email inbox management, scheduling, meeting coordination, and correspondence drafting
*Operations & Workflow Management — SOP creation, process documentation, team coordination, and operational reporting
*Financial & Data Support — transaction monitoring, reconciliations, expense tracking, and weekly/monthly reporting using spreadsheets
*Team Leadership Experience — trained, onboarded, and evaluated teams of 60+ staff; built training materials and operational manuals from scratch
*Tools — Google Workspace, Microsoft 365, Zendesk, Asana, Slack, Zoom, Canva, ChatGPT, Notion, Trello

I've managed real operations, supported executives directly, and delivered structured, organized work under pressure in fast-paced environments.

If you need someone who can hit the ground running, keep your business organized, and protect your time — I'm the person for that.

Available full-time or part-time. Flexible with time zones. Dedicated home office with fiber internet and backup connection.

Organized and detail-oriented Virtual Assistant with hands-on experience in administrative operations, calendar management, data entry, and remote team support.

I have worked as an Executive Assistant at Wright Capital Group, where I led outreach campaigns, implemented automation tools that cut repetitive tasks by 90%, and created process documentation to maintain consistency across operations.

I am quick to learn new tools and processes, reliable in high-volume environments, and committed to keeping things running smoothly behind the scenes. Currently pursuing a BS in Information Technology, with a focus on project coordination and documentation.

Remote operations professional with experience in executive support, healthcare administration, recruitment and legal-support work. Skilled in documentation, scheduling, team coordination, research, reporting, and workflow management using Google Workspace, Microsoft Office, and project management tools.

Hello, my name is Todd. I am from the Philippines,Over the past six years, I have gained extensive experience as a virtual assistant. My background is well-rounded, with significant expertise in human resources, administrative support, and project management. As an executive assistant, I have managed the CEO's calendar, scheduled meetings, and organized essential files to ensure smooth and efficient operations.During my time at 360SUMMITS, an online event platform covering topics like health, lifestyle, wellness, and business, I successfully managed projects that involved building entire teams from the ground up. This included overseeing the entire recruitment process, from hiring to onboarding. I am adept at creating and implementing comprehensive company processes, procedures, rules, and regulations to drive operational success.Furthermore, I have experience conducting virtual meetings with clients to gather detailed information and set realistic project expectations. My responsibilities also include managing sales reports, providing project updates, tracking attendance, coordinating client meetings, and updating email campaigns. I also handle payroll and basic accounting tasks, ensuring accuracy in financial operations. Additionally, I prepare and draft contracts for Philippine virtual assistants and coordinate with legal counsel to ensure compliance with relevant laws and regulations.As the primary client contact in our virtual office, I deliver premium concierge-level service, drafting and explaining contracts and non-disclosure agreements with clarity and compliance. My meticulous documentation and data entry adhere to standard operating procedures.Prior to this, I worked as a front desk recruiter at Eperformax, a contact center and BPO. In this role, I handled calls and inquiries efficiently, conducting interviews with up to 80 applicants daily, including phone screenings and walk-ins. I spearheaded the first-day orientation for new hires, followed up with calls, scheduled appointments, and screened over 1,000 potential applicants monthly for leading companies such as PayPal, Shopee, eBay, and T-Mobile in the United States.My first job was as a customer service representative for Transcom, supporting Comcast, one of the biggest providers of phone, cable, and internet in the United States. In this role, I managed billing payments, created e-tickets for missing payments, updated the bank and credit card information of the clients, and built strong customer relationships by advising them on how to save on their bills. I am also adept at troubleshooting phone, cable, and internet issues and dispatching onsite technicians as needed.What sets me apart is my relentless dedication to excellence and my passion for turning complex challenges into streamlined solutions. I approach every task with enthusiasm and precision, ensuring not only that the job gets done but that it exceeds expectations. I am eager to bring my proactive mindset, attention to detail, and unwavering commitment to your team. Let's work together to unlock new levels of success and efficiency for your business. Your vision is my priority, and I am excited to contribute to your journey.Best regards, Todd L.

As a highly experienced Cleaning Company Virtual Assistant, I provide complete administrative, operational, customer service, marketing, and business support for residential and commercial cleaning companies. I help business owners streamline daily operations, improve customer satisfaction, increase efficiency, and scale their businesses by managing the essential tasks that keep a cleaning company running smoothly. My goal is to become a reliable extension of your team, ensuring that every aspect of your business is organized, responsive, and optimized for growth.

I specialize in appointment scheduling, calendar management, booking coordination, dispatching, and workforce scheduling. I manage one-time, recurring, deep cleaning, move-in/move-out, Airbnb, office, and post-construction cleaning appointments while ensuring efficient route planning and staff allocation. I handle booking confirmations, appointment reminders, cancellations, rescheduling requests, and follow-ups to minimize no-shows and maximize operational productivity.

Customer service is at the core of my expertise. I professionally manage inbound and outbound communications through phone calls, emails, SMS, live chat, and social media messaging. I respond promptly to inquiries, answer customer questions, provide service information, prepare quotes and estimates, resolve concerns, process complaints, and maintain clear communication throughout the customer journey. My commitment to exceptional customer support helps increase client satisfaction, loyalty, retention, and referrals.

I am highly skilled in customer relationship management (CRM) and client retention strategies. I maintain accurate customer records, update databases, track customer interactions, manage follow-up sequences, collect feedback, and implement retention campaigns. By building strong customer relationships and ensuring consistent communication, I help cleaning companies strengthen their reputation and encourage repeat business from satisfied clients.

My expertise extends to lead generation and sales development, where I help cleaning businesses attract and convert qualified prospects into paying customers. I conduct market research, identify target audiences, manage prospect lists, perform outreach campaigns, qualify leads, schedule sales consultations, follow up on estimates, and nurture potential customers through the sales funnel. These efforts contribute to increased bookings, higher conversion rates, and long-term business growth.

In the area of digital marketing and social media management, I create and execute strategies that enhance online visibility and generate leads. My services include content planning, content creation, social media scheduling, audience engagement, review management, community management, brand monitoring, and campaign support across Facebook, Instagram, LinkedIn, TikTok, Google Business Profile, and other platforms. I help establish a professional online presence that attracts new customers and strengthens brand credibility.

I also provide comprehensive SEO support and online reputation management to help cleaning businesses rank higher in search engine results and gain more local customers. This includes keyword research, Google Business Profile optimization, citation management, review generation strategies, website content updates, blog coordination, local SEO initiatives, and competitor analysis. These efforts improve online visibility, website traffic, and lead generation opportunities for cleaning service providers.

On the operational side, I assist with billing administration, invoice coordination, payment tracking, payroll support, expense monitoring, customer account management, and administrative reporting I help maintain organized business records, monitor payment statuses, send payment reminders, coordinate customer account updates, and generate reports that help business owners stay informed about company performance and operational efficiency.

I am proficient in leading cleaning business software and productivity platforms, including BookingKoala, Jobber, ZenMaid, Housecall Pro, ServiceTitan, HubSpot, GoHighLevel, Google Workspace, Microsoft Office, Slack, Trello, Asana, -----------, and various CRM and automation tools. My technical expertise allows me to efficiently manage workflows, automate repetitive tasks, track performance metrics, and improve overall business operations through technology-driven solutions.

Beyond daily administration, I provide end-to-end support that includes data entry, document management, SOP development, quality assurance tracking, employee onboarding, recruitment assistance, training coordination, inventory management, vendor communication, reporting, analytics, workflow optimization, and business process improvement. As a dedicated Cleaning Company Virtual Assistant, I handle the behind-the-scenes responsibilities that enable business owners to focus on delivering exceptional cleaning services. My comprehensive support helps increase efficiency, improve customer satisfaction, generate more leads, boost revenue, strengthen customer retention, and position cleaning businesses for sustainable long-term success in a competitive market.

I'm an Executive Assistant and Operations Virtual Assistant who supports founders, coaches, and growing online businesses with organized systems, reliable administrative support, and day-to-day operations.

My experience includes calendar management, Zoom event coordination, community management, content publishing, SOP creation, research, and YouTube SEO. As the first Virtual Assistant for a startup coaching business, I coordinated more than 90 live coaching events, managed a 500+ member ----------- community, supported 15 premium clients, and helped migrate learning platforms from Kajabi and Whop to WordPress and ----------- while maintaining a smooth experience for members.

I'm comfortable working with Google Workspace, Microsoft Office, WordPress, -----------, Kajabi, Whop, Zoom, Notion, Trello, Canva, CapCut, Loom, Ubersuggest, ChatGPT, Gemini, Microsoft Copilot, and other productivity tools. I'm also a fast learner and enjoy adapting to new systems and workflows.

I'm available for full-time remote work and can work during US EST, PST, UK GMT, or AU AEST business hours. I'm looking for a long-term opportunity where I can become a dependable part of a team, take ownership of recurring tasks, and contribute to organized and efficient business operations.

I value clear communication, consistency, and accountability. When I take ownership of a task, I make sure it gets done accurately, on time, and with attention to detail so business owners can focus on growing their company.

Experienced Virtual Assistant, here to support a busy business owner handle their daily business operations. To manage their emails, organize the inbox, and do calendar management, coordinate with external communications, CRM, organize files, maintain processes, set up systems, optimize workflows, help track projects, and keep the database organized and updated.

I aim to serve as the backend operations partner, helping to reduce mental load, handling the daily operations, and maintaining the systems behind a business.

Previous experience includes managing up to 50 daily emails, coordinating 20+ weekly bookings with zero scheduling conflicts, maintaining organized databases and records, and supporting recurring operational tasks across remote work environments. I have also built workflow systems, onboarding documentation, follow-up processes, and task tracking structures to improve organization, visibility, and day-to-day coordination.

My support areas:
Support to manage the business daily operations.
- Executive inbox and email management (Inbox triage, inbox cleanup)
- Client communication and follow-up coordination
- Scheduling & Calendar Management & Appointment coordination
- Meeting scheduling and agenda preparation
- CRM & Lead Management
- Admin & File Organization
- Coordinate with external communications
- SOP Writing and documentation
- Setting up and managing project management tools and organizing workflows
- Set up and maintain task tracking systems
- File Management (Prepare and organize documents, templates)
- Database and records management
- Set up and maintain basic automations and workflows
- Online research & data reporting
- Research prospecting, outreach tasks, basic social media management, and marketing initiatives
- Data entry
- Backend systems and operational support

Tools & Platforms I'm familiar & proficient in:
Google Workspace | Outlook | Slack | Zoom | Trello | ClickUp | Notion | HubSpot CRM | Calendly | Mailchimp | WordPress | LastPass | Square | Google Calendar | Dropbox | DocuSign | Zapier | Tally | ManyChat | Canva | Meta Business Suite | Later | CapCut | Tango | Loom | Skool | Yelp | Google MyBusiness | Apollo


Work Experiences:
- Experienced in working closely with business owners or entrepreneurs
- Experienced remote worker
- Experienced in working with multiple tasks and deadlines in a fast-paced environment.

Qualities:
- Strong written and verbal English language.
- Has an eye for detail, organization, and documentation
- Systems-minded
- Professional
- Clear & Proactive communicator

Availability:
- Can start immediately
- Available to work either part-time or full-time
- Interested in working long-term
- I can work within AEST, AWST, and UK Time zones

If you think I'm fit to support you in handling your business operations, message me and have a quick talk on how I can make your operations a little lighter and more efficient.

Hi! I'm Shekinah, a highly organized and detail-oriented Virtual Assistant with experience in administrative support, research, bookkeeping, data management, and digital operations.

Over the years, I have supported clients with a wide range of business tasks, including Amazon advertising support, internet research, bookkeeping, documentation, and administrative operations. I am passionate about helping business owners stay organized, save time, and streamline their workflows.

I am known for being reliable, proactive, and quick to learn new tools and systems. I take pride in delivering accurate work, maintaining clear communication, and consistently meeting deadlines.
If you're looking for a dependable Virtual Assistant who can help keep your business running smoothly, I'd love to be part of your team.